Receiving a quote from an address like "companyname@gmail.com" or "info@yourcompany.es" does not convey the same thing. Email with your own domain is one of the simplest improvements to a business's image, and it also brings practical advantages in security, organisation and control that many SMEs in Benalmádena, Marbella and the Costa del Sol still miss out on.
Benefits of email with your own domain
- Professional image and trust: the client recognises your brand in every message and it is harder to mistake you for a scam.
- The accounts belong to the company: if an employee leaves, their mailbox is still yours and you can redirect it or keep the history.
- Addresses by role: info@, accounts@ or bookings@ help organise work and avoid depending on a single person.
- Better delivery: a properly configured domain is less likely to end up in the spam folder.
- Consistency with your website: the same domain on your website and email reinforces your brand and your presence on Google.
What you need
1. A domain
It is your website's name (for example, yourcompany.es or yourcompany.com). It should be registered in the company's name and you should have access to the control panel, because it is the foundation of your website and your email.
2. An email service
It can be the one included in your web hosting or a professional platform such as Google Workspace or Microsoft 365, which add shared calendars, cloud storage and collaboration tools. The choice depends on how many people you are, how you work and which programs you use every day.
3. Correct domain configuration
This is the most neglected part. As well as the MX records, which say where email is delivered, you should set up three security records:
- SPF: says which servers can send email on behalf of your domain.
- DKIM: digitally signs your messages to prove they have not been altered.
- DMARC: tells receiving servers what to do with emails that fail the checks and makes it harder for someone to impersonate your address.
Gmail and other major providers are increasingly strict with domains that lack these records, so today they are almost essential for your emails to reach the inbox.
How to move from free to professional email without losing anything
- Create the new accounts and configure the domain.
- Migrate messages, contacts and calendars from the old accounts.
- Set up email on computers and mobiles.
- Leave a forward or auto-reply on the old account for a while.
- Update your website, business cards, email signature and Google Business Profile with the new address.
We leave it working for you
At Master Informática we set up business email for companies in Benalmádena, Marbella and the Costa del Sol: domain, accounts, security records, migration and configuration on every device. If you also need a new website, we sort it all out together as part of our web design, and if you would rather forget about the day-to-day, we include it in our IT maintenance. Tell us about your case and we will advise you with no obligation.
IT maintenance